GENERAL CONDITIONS
E-MRS 2019 organizers have arranged some block bookings for participants ; in order to benefit from the negotiated fares, some special deposit conditions have to be respected:
- For any booking of 1 night stay, 1 night deposit has to be prepaid upon reservation
- For any booking of 2 nights , 2 nights deposit has to be prepaid upon reservation
- For any booking of more than 2 nights, 3 nights deposit has to be prepaid upon reservation
No booking will be confirmed if made without corresponding payment
Rates are breakfast included. The balance, including city taxes and any extras (additional nights, ...) will have to be paid directly to the hotel upon check out. Upon arrival, the hotel will ask for your credit card as a guarantee.
Note: should you want to pay in advance the whole amount including city taxes (so you will have nothing to pay on spot, except extras), please contact us directly by email before doing your reservation : EMRS2019@matheztravel.com
When payment is confirmed, a booking confirmation will be sent including a summary of your reservation with the complete hotel details.
- For online payment by credit card, an individual confirmation will be sent automatically. If the payment online is not accepted, the booking will not be registered and automatically cancelled.
- For payment by wire transfer or check in Euro, the confirmation will be sent upon receipt of the required deposit no later than 10 days after the booking. In case of no payment within this deadline, the booking will automatically be released
CANCELLATION POLICY
All changes/cancellations must be received in writing by email to EMRS2019@matheztravel.com
- For any cancellation made until May 2, 2019* the deposit paid will be refunded, minus 30€ fees.
- From May 3, 2019 any cancellation will not be subject to refund. The deposit paid will be kept by the hotel as cancellation fees.
* For any booking at the Adagio Access Nice Acropolis, free cancellation (minus 30 € fees) until April 25, 2019.
* From April 26, 2019 any cancellation will not be subject to refund. The deposit paid will be kept by the hotel as cancellation fees
In case of no-show, the deposit paid will not be subject to refund.
In case of modification (cancellation after the deadline of one or more nights) or early departure, the hotel may charge to the participant the total stay initially booked.
DUE TO THE MONACO FORMULA 1 GP, THE NIGHT OF MAY 26 IS NOT REFUNDABLE IN CASE OF CANCELLATION
PAYMENT
Payment of accommodation fees should be made in Euro (€) by the following methods:
Credit Card : Visa, MasterCard, American Express
For payment online by credit card through this secure website, if the payment is refused, the reservation will not be regsistered and automatically be cancelled.
Bank Transfer : Please make draft payable in Euro to :
Account Name: SA VOYAGES MATHEZ
Bank Name: SMC - 45 Boulevard Dubouchage – 06000 Nice (FRANCE)
Bank Code: 30077 / Branch: 04951 / Account: 10429400202 / Key: 80
Swift Code: SMCTFR2AXXX
IBAN: FR76 3007 7049 5110 4294 0020 280
All bank charges must be paid by the participant.
Please do not forget to indicate your ID and the reference of the congress on your order
Check issued in Euro to Voyages C. Mathez
Adress: VOYAGES C. MATHEZ - 4 Avenue Geroges Clemenceau - 06000 Nice
Payment by bank transfer or check must be received within 10 working days from the day of booking. If the payment is not received on due time, your booking will be automatically cancelled. The guest has to cover all occuring bank charges by making the bank transfer free of charge for the beneficiary. Please clearly indicate the ID, name of the guest and the reference of the congress on the bank transfer.